0121 743 3402


Our Philosophy

Summit Learning Trust is committed to providing a full, efficient and fulfilling educational experience to all of our students. We believe that, if students are to benefit from the education that we offer, punctuality and good attendance is crucial. As a Trust, we will organise and do all we can to ensure maximum attendance for all students. Any problems that impede punctuality and regular attendance will be identified and addressed as speedily as possible. It is the policy of our Trust to celebrate achievement, and attendance is a crucial factor to a productive and successful school career. Therefore, Summit Learning Trust will:

  • Actively promote and encourage 100 per cent attendance for all our students with a minimum expectation of 97%.
  • Give high priority to conveying to parents and students the importance of regular and punctual attendance through regular updates. We recognise that parents have a vital role to play and there is a need to establish strong home-school links and communication systems that can be utilised whenever there is concern about attendance.
  • Investigate, identify and strive in partnership with parents and students to resolve any problems which affect a student’s attendance as quickly and efficiently as possible. We will adopt a clearly focused approach aimed at returning the student to full attendance at all times.

Our Principles

Summit Learning Trust Will:

  • Expect all staff to see improving attendance as their responsibility and understand their role within that.
  • Ensure that all staff are aware of the registration procedures and receive training on registration regulations and education law.
  • Meet and greet students at the school gates promoting punctuality and readiness to learn.
  • Complete ‘roll call’ registers accurately at the beginning of each morning (as part of tutor time) and during the afternoon session.
  • Stress to parents/carers the importance of contacting staff early on the first day of absence. If no contact from parent/carer when a student is absent then a ‘Truancy Call’ message will be activated and phone calls made.
  • Require all staff to complete a register in every lesson to monitor unauthorised absence and minimise internal truancy.
  • Display attendance rates around the school and reward good and improved attendance of all students.
  • Promote good attendance through displays, Attendance Focus Weeks and multi-agency working.
  • Promote positive staff attitudes to students returning after absence.
  • Consult with all stakeholders of the Trust, school and community in developing and maintaining the Trust attendance policy.
  • Ensure regular evaluation of attendance procedures by senior managers and the Academy Council of each individual school.
  • Include information on attendance matters in each copy of School newsletters and on school websites.
  • Work towards ensuring that all students feel supported and valued. We will send a clear message that, if a student is absent, she/he will be missed. This includes a conversation between student and form tutor on return.
  • Have in place procedures which allow absentees to catch up on missed work without disrupting the learning of other class members.
  • Provide parents with regular attendance information regarding their children to enable them to see the level of progress made.
  • Expect any student to have at least 97% attendance before a parent requests exceptional leave of absence.
  • Expect all parents requesting a leave of absence to make an appointment with a senior member of staff to determine whether the leave will be authorised, prior to making any external arrangements.

Our Practice & Procedures

Where no contact is received from parents/carers informing the school of an absent student on the first morning of absence we will ensure:

  • First day contact is made with parents/carers by the Attendance Officer.
  • The Attendance Officer will update the Designated Safeguarding Lead and/or Vice Principal with the outcome of the initial contact.
  • Where a satisfactory reason has not been received or the school has been unable to establish contact.   A risk assessment will be undertaken to decide whether a home visit is to be undertaken.  These visits will adhere to the Summit Learning Trust Health and Safety practice and will be undertaken specifically to:
    • Establish the reason for absence
    • Follow up school-based concerns around the attendance of a student.
    • Undertake a ’safe and well check’
    • Ensure an appropriate education support plan is put in place, where appropriate to improve attendance.

Reporting an absence


  • All absences must be reported to the Attendance Officer before 9.00 am each day. parents or carers should report absences by calling on 0121 743 3402 (selecting Option 1) and leaving a message detailing the students name, tutor group and brief details of their reason for their absence. Alternatively parent or carer can email the school directly using the email address leaving the same information. Where the school is not notified of an absence, the school will make contact with the child’s parent or carer.
  • Parents or carers must call or email the school each day where the absence is prolonged and extends beyond one school day.
  • A written letter, giving full details of the reason for absence, must be given to the tutor on your child’s return.
  • If your child has been absent due to a medical appointment, please attach the appointment card/letter.
  • Unexplained absences will be unauthorised by the school.

Request for absence of leave during term time

The law does not grant parents or carers automatic right to take their child out of school during term time.  Any absence from school will disrupt your child’s learning.  You may consider that a holiday will be educational but your child will miss out on specialist teaching during their absence.

We would like to remind you that from September 2013, it became unlawful for students to be granted holiday from school term time and as such Head teachers are unable to give permission unless in exceptional circumstances. Further details are available from the school’s Attendance Officer – who can be contacted on either 0121 743 3402 or